Inbox and diary management
Sorting, filtering and replying to your emails, and keeping your diary organised with bookings made without clashes. We work in Gmail, Outlook, Google Workspace and Google Calendar.
Remote Business Admin Support
Allocate-VA
Remote back office support for small business owners, so you can get on with the work you enjoy.
Managed by the business
Barnsley, South Yorkshire.
About Allocate-VA
You started your business because you enjoy the work, and somewhere along the way the admin side of it took over. Jobs slip through the cracks because it’s all on you, inbox full and evenings swallowed by paperwork? You know you need help but employing someone just doesn’t work at the moment.
That’s where we come in.
We provide remote business support for admin, tech and marketing, matching you with the right virtual assistant (VA/PA). We can help with inbox and diary management, invoicing and payment chasing, general admin, customer relationship management (CRM), social media content and engagement, email marketing, and tech, automations and AI set up and management.
Why use a remote virtual assistant? We are self employed, so... No payroll, tax or national insurance. No holiday or sick pay. No recruitment agency fees. Flexible, with no long term commitment. You only pay for the hours you need, this can be 5hrs one month and 10 the next.
Plans start from 5 hours a month at £150.
Fully business insured, ICO registered and GDPR compliant.
Services & products
Invoicing and payment chasing
Preparing and sending your invoices, and politely chasing late payments so you don't have to. We work in Xero.
General admin
Everyday paperwork, data entry, filing and research, plus chasing missing documents and timesheets so jobs don't stall. We use Google Workspace and Microsoft Office.
Customer relationship management (CRM)
Keeping your customer records, contacts and follow-ups up to date so no enquiry slips through. We use GoHighLevel, Google Sheets and Excel.
Social media content and engagement
Posts written, designed and branded for you, plus replying to comments and messages, so your pages stay active. We design in Canva.
Email marketing
Setting up and sending newsletters and campaigns. We work in Systeme.io and GoHighLevel.
Tech and AI set up and management
Setting up, tidying and running the systems behind your business, from sign-up pages to dashboards, and helping you use AI tools such as Claude to save time.
Latest offers
Connect Claude to your emails
One off set up, but we can manage the AI for you on a monthly retainer if needed. We connect Claude, an AI assistant, to your email. It reads your inbox and drafts your replies. You read each draft and press send, so nothing goes out without your say so.
Manual inbox organising
Got 5,000 or more emails and want them organised? Give us 2 hours and we'll get as far as we can. Looking for an invoice lost in the depths, or that client email you're sure you saw? We'll go hunting for it. 2 hours for £70.
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